Terms & Conditions

Bank Transfer Payments

Please notify us via email with your bank transfer details when paying by Direct Bank Transfer; use your name or order number as the reference. Orders are cancelled if bank transfer details aren't received within 3 business days.

Cancellation, Refund and Seminar Credit Policy

Cancellation and Refunds

Refunds — all payments (AUD and international)

For seminars in Australian dollars or other currencies (USD, MYR, GBP, JPY):

• Cancellations exceeding 14 days before the seminar start date qualify for a refund minus a 10% administrative fee
• No refunds are available for cancellations within 14 days of the seminar start
• Deposits are treated the same as any other seminar payment: a deposit is refundable minus a 10% administration fee if cancellation is requested more than 14 days before the seminar start date, and is non-refundable if cancellation is requested within 14 days. If SustainHealth Academy cancels the seminar, the deposit is refunded in full.
• Non-attendance results in no refund

Cooling-Off Period (Consumer Right of Withdrawal)

Individual participants (consumers) who register for a seminar have the right to cancel their registration within 14 days of the date of purchase, for any reason, and receive a full refund of all fees paid. No administration fee will be deducted during this cooling-off period.

This 14-day cooling-off period is calculated from the date of registration (i.e. the date payment is made or the enrolment contract is entered into), not from the seminar start date.

This right of withdrawal also applies where the participant registers and books the course personally, but a company or employer pays the fee on their behalf.

This right of withdrawal does not apply where a company or organisation signs the enrolment contract directly (i.e. the contract is between SustainHealth Academy and the company, not between SustainHealth Academy and the individual participant).

To exercise your right of withdrawal during the cooling-off period, contact us at [email protected]. Approved refunds will be initiated within five business days.

If the cooling-off period has expired, the standard cancellation and refund policy (above) applies.

Currencies, conversion and payment processing fees

Seminar fees and refunds are calculated based on the original transaction currency, excluding bank, card issuer, foreign exchange or processing fees. Exchange rate fluctuations between purchase and refund dates may result in different amounts returned. SustainHealth Academy bears no responsibility for exchange rate gains or losses.

Seminar Credits

Seminar credits — AUD payments

For AUD-priced seminar cancellations over 14 days before the start date requesting credit instead of a refund:

• 100% seminar credit issued for the AUD seminar fee (no administration fee deducted)
• Credit valid 12 months from the original payment date
• Applicable to eligible future AUD-priced seminars, subject to availability and price differences

Seminar credits — international payments (USD, MYR, GBP, JPY and other non-AUD currencies)

• Credits issued in the same currency as the original fee
• Applicable only to seminars priced in that currency, subject to availability and price differences
• Valid 12 months from the original payment date unless stated otherwise

Use of international credits across currencies (based on exchange rate on day of use)

In limited cases, international credits may be approved for a different-currency seminar:

• Credit value is converted at the prevailing exchange rate when applied
• Exchange rate differences and related fees are the customer's responsibility

Seminar Credit Transfer and Limitations

• Credits are usable once only; non-transferable to other persons
• Must be used within 12 months from the original payment date or forfeited
• Cannot be converted to cash; applicable only to eligible seminars per this policy

If the Academy Cancels an Event

If SustainHealth Academy cancels:

• A full seminar fee refund is offered
• Travel, accommodation and personal expenses remain the attendee's responsibility

Deposits and Payment Plans

1. Deposits

• A deposit secures your place at the price current on the day it is paid
• Your card is saved, and the remaining balance is charged to it automatically 10 weeks before the seminar — on the date shown in your deposit confirmation email
• We email you a reminder a few days before that charge, and a receipt after it
• You may pay early, or change the card, at any time by replying to any of our emails

2. Instalments

• Where there is sufficient time before the balance date, the balance may instead be spread over automatic monthly card payments
• Where this is offered, the dates and amounts are shown before you pay and repeated in your confirmation email
• The customer is responsible for ensuring sufficient funds are available on those dates

3. Payment Plans

• If a different arrangement suits you better, email us and we will set one up individually
• Payment plans are by credit card only
• The final payment always falls at least 14 days before the seminar starts

4. If a Payment Fails

• Your place is not cancelled. We email you and arrange the payment with you

5. Refunds on Deposits and Scheduled Payments

• A deposit or scheduled payment is refundable minus a 10% administration fee if cancellation is requested over 14 days before the seminar
• Non-refundable if cancellation is requested within 14 days
• To stop an upcoming scheduled payment, the request must be received and acknowledged at least 7 business days before its date. Requests outside business hours are considered received the next business day. If received less than 7 business days before and the payment is processed, it is still refunded minus the 10% fee
• No refunds are available on payments within 14 days of the seminar start, regardless of cancellation request timing
• Refund processing time: approved refunds are initiated within five business days. Stripe and financial institutions may take an additional 5–10 business days for the return of funds

Seminar Credit Transfer Policy

• Credits are usable once only; non-transferable to another seminar
• Transfer requests must be made at least 14 days before the seminar date; requests within 14 days are not considered
• All credits must be used within 12 months of the original payment date or forfeited

Attendee Substitution (Name Changes)

If you are unable to attend, your place may be taken by another practitioner. This is separate from the Seminar Credit Transfer Policy above, which governs moving your own booking to a different seminar.

• A paid seminar place may be transferred to another practitioner at no charge up to 7 days before the seminar start date
• Requests within 7 days are accommodated where practical but cannot be guaranteed, as rosters, name badges, certificates and catering numbers are finalised in that week
• The original purchaser remains responsible for payment. No money changes hands with us, the invoice and receipt are not reissued, and no refund or credit arises
• The substitute attendee receives the seminar confirmation, pre-arrival information and dietary request directly, and their name appears on the certificate
• Any arrangement between the original purchaser and the substitute attendee is a matter between them

Coupon Policy

Only one coupon is applicable per product. Multiple coupons cannot be combined for single items. No cross promotion applies.

Seminar Schedule and Travel Arrangements

Seminar Dates

Seminar dates are subject to change. Confirmation is sent to registered attendees 6–8 weeks prior. Attendees are advised to await confirmation before arranging travel or accommodation.

Travel and Accommodation

SustainHealth Academy is not responsible for reimbursing flight or accommodation costs. Attendees are advised to make flexible or refundable bookings to minimise losses from schedule changes.

Recording Policy

No photography, audio or video recording is allowed.

Copyright and Ownership of Course Materials

All course content — including but not limited to printed notes, digital resources, slides, clinical protocols, and teaching methodologies — is the intellectual property of SustainHealth Academy and/or the presenting instructors. Course content may not be reproduced, distributed, shared, or commercially exploited without prior written permission from SustainHealth Academy.

Physical and digital course materials provided to participants during a seminar (such as printed notes, digital handouts, and head models) become the property of the participant upon receipt. The intellectual property and copyright of all such materials remains with SustainHealth Academy and/or the presenting instructors.

Seating Arrangements

Seating priority is based on registration order; earlier registration results in closer front seating.

Registration

Seminars are open to registered Chinese medicine practitioners, acupuncturists and Chinese medicine students (a registration email is expected within 2 business days for first-time attendees). Some seminars are open to other healthcare professionals — please enquire. Further questions should be directed via email.